Staff Advisory Council Meeting
Thursday, May 15, 2014
Lee Hall, Room 412
1:00pm – 3pm
Dr. Leah Cox (Special Assistant to the President for Diversity and Inclusion) addressed the group about her role as an Ombudsperson for the University. Members of the University Community may bring a confidential complaint to Dr. Cox for assistance in resolving an issue. There are many avenues that may be taken in the process. She is not able to change policies, or to force people to do something illegal or against policy.
She is contacted approximately 3 times per month. Some issues are easy to resolve, while others take longer. She feels that her experience as a counselor helps greatly.
Priscilla Sullivan distributed copies of the Defining a Staff Advisory Council Topic of Discussion. The document was reviewed.
Dr. Cox recommends that we contact her if her assistance is needed.
- Update: Housekeeping / Parking Issues to be discussed during the General meeting. The Executive committee is unsure what has been done through appropriate channels. Concerns:
o Stipend for employees who use their vehicle.
o Has parking been approached?
o Is there a vehicle available?
o What is the supervisor’s position?
A recommendation to the Housekeeping Supervisor and the President for an additional van was made. The supervisor(s) are not opposed to getting a van – but an official request has not been made.
The loss of the stipend is not an issue of concern.
Additional parking spots are no longer being requested.
Multiple options were explored. The sub-committee feels that the van is the best solution.
The Finance Office advises that the stipends will be terminated if a van is provided.
Write a letter to Rick P advising him of the issue of transportation for the housekeepers so that they will be able to do their job effectively.
The letter should include a summary of the work that has been done up to this point.
The motion passed unanimously.
We currently have $.32. We also have $85 in a Foundation account.
- See below.
- Spirit Friday was announced at the Employee Appreciation Day picnic. Casual Friday / Spirit Friday applies to non-teaching Faculty for the summer. The casual dress / Spirit Friday practice should be put it into a policy. Sabrina will talk with Rick about moving forward with a policy.
- A form will be used to standardize communication with members of the UMW community.
- Information about the Atkins Award Winners will be put in Eagle Eye and on the S.A.C. website.
- The next Excellent Eagle employee has been named.
- Eagle has Landed: Rita Dunston has Baldwin. Sabrina has received feedback perhaps we should not ask for donations. Suggestion: Change the verbiage to ‘Donations are welcome.’ Priscilla will tweak the wording on the form.
- Faculty / Staff Mixer – The S. A. C. will partner with the Orientation team for the mixer at the end of the Orientation.
- The plaque in GW listing Larry Atkins awardees has not been updated since 2012. Priscilla will collect the information (names and pricing) to bring the board current.
- Virginia Awards are due soon. Priscilla and Sabrina will follow up to determine when the nominations are due. Priscilla will submit the nominations to Jennifer Cooper.
VP Follow-Up Items
Laura will follow up with Sabrina about the online move form.
- The council has been encouraged to consider food/supply collection for the SPCA during times that we aren’t collecting for people. Although there is not a ton of information right now, the idea is that during the months that we are not collecting food for people, we could support the efforts of the local SPCAs to help animals in need.
The local SPCA / Animal Shelters are in need of food / supplies. They are moving to ‘no-kill’ shelters and need additional supplies. Michael will work with the person who suggested the idea and develop a plan to be presented at the June full council meeting.
- Policy changes are – at times – better received if suggestions for policy changes come from a collective body.
- The President-elect sits on the University Budget Advisory Committee. The suggestion is that the Vice-President participates in these meetings. Mathew will follow up on this.
- S. A. C. New Member Orientation – There should be a new-member orientation. Sabrina has a packet of information that was given out in previous years.
- Employee Moves – Anika Wilson is responsible for collecting and communicating information about campus moves. The Cabinet has designated representatives to share information with Anika. It is currently unclear on who will get the message(s); Sabrina will follow up to find out this information.
- A question about policies relating to those who come in to work when the University is closed was asked. UMW follows the DHRM policy. Sabrina will share specific information about the policy.
Here are the state policies that cover compensation for employees who are required to work when the university is closed. Again this is separate from the university’s snow removal compensation policy. Let me know if you have any other questions.
http://www.dhrm.virginia.gov/hrpolicy/web/pol1_35.html ( emergency closings)
- Mathew and Priscilla will work up a “quick vote” format for email voting.
- A form that standardized communications between the S. A. C. and others has been developed.
S. A. C. President’s report
The Faculty-Staff mixer at Sunken Well Tavern appears to continue the good spirit of the kick-off event in March. Jane and I were there for the first 45 minutes or so, and were pleased to have the crowd grow to about a dozen before we left.
Dr. Searcy has requested information on the next mixer, as he hopes to advertise it more thoroughly among his staff.
The event was shadowed by worldly events, ‘though. Several people including President and Mrs. Hurley sent regrets as they attended the wake for Bob Erickson, a graduating senior who died quite suddenly just prior to graduation.
The University Budget Advisory Council has posted all their year-long work on the University Faculty Council website. There you can see the effort and result of another committee dedicated to the health of this university. http://ufc.umw.edu/committees/university-budget-advisory-committee/minutes-reports-of-budget-advisory-committee/
Employee Appreciation Picnic
Your Staff Advisory Council was able to assist UMW Human Resources in another successful post-Commencement picnic celebrating the contributions of all the UMW staff. This year’s Larry Atkins award winners are Susan Worrell, Erika Spivey, and Melina Downs. Be sure to congratulate them on the recognition of their special contributions.