Staff Advisory Council
Thursday, March 19, 2015
Lee Hall 412
Sandra Fritton spoke to the S.A.C. She presented an overview of the role that the Office of Disability Services plays. The ODS, with 3 full-time staff members, serves over 450 students each year.
Laura Needham has been approached about parking issues. She plans to contact the Parking Management Office to get information about the expressed issues. Staff members have suggested that:
- There should be more motorcycle parking spots.
- The next parking deck should be built on the William Street side of campus.
Vickie Sullivan has been contacted about classes that have been offered. A concern was expressed about how information is disseminated. Pam described the professional development program that is being developed.
Laura meets with the President next week. Two topics that will be brought up are In-band Adjustments and Tuition Reimbursement. Many would like for them to be reinstated.
Additional Days: Where are with ‘additional’ days that the Governor awarded? How have they been accommodated for?
The Governor’s memo reiterated the number of days that we have been given. We have utilized all of the days that are allocated to us. Sabrina will clarify how the leave days are applied.
Bereavement Leave: Is there Bereavement Leave for Classified Employees? Response: Personal or Annual leave may be used for Bereavement Leave.
Parking Deck: Employees may park on any floor of the Parking Deck.
Blue Ocean Mind: Sabrina (and others) recently met with the Blue Ocean Mind representatives. The goal of the program is to improve brain health. The program promotes wellness. Should the University subscribe to the program? It has been suggested that a few employees try the program (comped), and then make a recommendation about possible adoptions. Edward, Laura, Kevin, Amy, Rhonda, Michael, Les, Laura volunteered to test the program.
$803.87 – State Account
$230.00 – Foundation Account
HVAC recommendation: The HVAC recommendation was sent to Vice President Pearce on March 13th. It was also forwarded to President Hurley.
UBAC meeting: Laura attended the UBAC meeting on March 11th. Faculty raises were discussed. Additionally it looks like tuition and fees will be increased in the fall semester to cover operating expenses.
There was a meeting on March 18. Kimberley Williams attended, and gave a preliminary report on the use of software to assist in the recruitment process. The front end of the process is now paperless; the back-end processes will be modified this summer. This is a critical time for admissions.
Sweetbrier students are being welcomed to the University.
Presidents’ Meeting: Michael and I meet with President Hurley on March 24th.
Larry Atkins award: Human Resources reached out regarding the Larry Atkins award. We needed to make a decision about when awardees will be recognized and when the financial award would be given. It was discussed at the Executive Council meeting on March 11th. It was decided that, going forward, the Staff Advisory Council will financially award and formally recognize in the fall.
The Chili Cook-off was held in conjunction with the Benefits Fair. It was very successful; people are looking forward to the next cook-off. Pam Verbeck’s chili won.
Excellent Eagle award is being promoted.
The May mixer is being planned. The tentative date is May 14. The group is hoping to have appetizers and a cash bar.
Apr 16 – Cate Brewer, Director of “Lady Windermere’s Fan”
May 21 – Jeff Rountree, CEO UMWF (confirmed)
June 18 – Scott Harris, JMMU
Information has been posted in EagleEye.
The Elections Committee convened to review the Staff Advisory Council: Constitution and Bylaws and proposes that the following corrections be made to the document:
- 2 Statement of Purpose: typo (classifies must be changed to classified)
- 7.1 Articulation of Officers and Terms: Updated to reflect that officers are elected during the first meeting (the annual retreat) of the calendar year, not the last
- 7.2 Removal from Office and Replacement: change outline to outlined
- 2.3 Duties and Responsibilities of the Secretary: third to last bullet point, include the word “occurs” at the end of the sentence
- 3 Article IV: Attendance Policy: we believe “Article IV” should be removed as there are no other Articles in this document
The Elections Committee also proposes the following changes to the Constitution and Bylaws:
- Move the University Mission Statement, Statement of Community Values, and Principles of Diversity and Inclusion to the beginning of the document as opposed to the end.
- Revise the Attendance policy to change “Four unexcused absences within one calendar year will result in the automatic removal of the representatives from the Council” to “Three or more unexcused absences within one calendar year may result in the removal of the representatives from the Council.”
- 3.1 Voting Membership, 2nd paragraph:
Change: “Therefore, staff representatives shall be charged with speaking to the needs and concerns of all staff, classified, and administrative employees throughout the university, regardless of division of classification.” to “Therefore, staff representatives shall be charged with speaking to the needs and concerns of all staff regardless of division of classification.”
Les Johnson made a motion that all recommendations be accepted. The motion was seconded, and passed unanimously.
VP Follow-Up Items
Michael is working with the Copy Center to design thank-you cards for us to use.
Communications Flow Chart – Michael reviewed the S.A.C. Communications Flow Chart. See \\UMW-FS.umw.local\Shares\Staff-Advisory-Council\New Member Binder Information.
Smoke Free Campus – A sub-committee was tasked with reviewing and making suggestions for changes to the Smoking Policy. See N:\Staff-Advisory-Council\Meeting Minutes\2015\E 3 1 Smoking Policy-edits for consideration.doc. A motion that the revised Smoking Policy be accepted and passed to the appropriate administrator for consideration was made. The motion was seconded and discussed.
A friendly amendment was proposed, and approved: This policy applies to faculty and staff, volunteers, contractors, and visitors on university property.
The friendly amendment and the motion were passed.
Executive Committee: April 8, 1pm – 3pm, Link
S.A.C. Meeting: April 16, 1pm – 3pm, Stafford Campus: North Building, Room 126