Staff Advisory Council
Thursday, February 19, 2015
Lee Hall 412
David Berreth shared a video about Gari Melchers /Belmont. There was no connection to UMW in its early days, though the Melcher’s family was involved in the arts. Mrs. Melchers wanted Gari’s art to be given to the Commonwealth of Virginia. The Virginia Museum Board decided that they no longer wanted Belmont; it was offered to Mary Washington. UMW reluctantly accepted responsibility for the property. Faculty lived and entertained in Belmont.
Admission is free for UMW students and employees. Regular admission is $10; there are discounts for families, AAA members, etc.
We are encouraged to visit Belmont – and to share information about the property with others.
The property holds many events for the community:
- A special event that is scheduled in March is a beeping egg hunt, an egg hunt for visually impaired children. This is special event – and is heart-warming.
- Business Meetings
- Guided Tours of the trails
Mixer: There is a mixer tonight. All are encouraged to attend. Information is going to be in the next edition of EagleEye. The event starts at 5pm. Discounts are available between 5pm and 6pm.
EagleEye: Submissions to EagleEye should be passed to the Communications Committee. Include as much information as you have. Send information to Les Johnson or Bethany Friesner.
Jeans on Fridays: The S.A.C. members are encouraged to communicate the change with their colleagues. Instances of uneven compliance were discussed. S.A.C. members who are in these departments are encouraged to promote the policy change.
Internal Customer Service: There are concerns about how employees talk to each other. Is there something that the S.A.C. can do to promote positive customer service. Suggestions include:
- Thank You Notes: Get an assortment of Thank You notes printed; they can be sent to colleagues who have provided good customer service. The copy center is donating cards for us to use.
- Workshops: Are there workshops that can be provided by HR? Professional Development Initiative: Include Customer Service in this initiative. Other suggestions: workshop on writing email messages.
- If there are unpleasant encounters, supervisors should be notified.
- Encourage staff to utilize the WOW card and the #1 Fan programs. Suggestion: include this information in EagleEye regularly.
We have approximately $600; expenditures for the retreat were low. Michael and Paula will meet soon.
Mixer: 02-19-2015, 5pm
Chili Cook-Off: Target date: Wednesday, March 4 – 12:00 noon – 2:00 pm Chili should be in the Underground by 11:30. This event will be held in conjunction with the Benefit Fair (see the next item). Notices are being created and shared with the UMW community.
Communication about the event is critical. It will be announced in EagleEye. Card and posters will be created and distributed.
Please spread the word.
Benefit Fair: March 4 – Noon to 2:00 pm.
There was a suggestion that the S.A.C. manage a Benefit Fair. The committee feels that this is not an appropriate effort for the group – and will encourage Erma to bring participants in. They suggested that the Fair be held in conjunction with the Chili Cook-Off. The Supply Room and Pepsi will participate.
We have permission to use the Underground. Many offices will have a table (Lee Hall, 2nd floor).
John will contact Priscilla about using the S.A.C. Tablecloth.
S.A.C. branded pens / other items will be ordered to distribute.
May Mixer: There is a plan to hold a mixer just after graduation. It will be held in the Underground. Consideration is being given to having a group play music. Michael will look into this.
Plans are being developed for March and April mixers.
Excellent Eagle Nominations: S.A.C. members are encouraged to spread the word – and to nominate colleagues for the award. A web based form has been suggested. Until then, email John S. and Pam V.
Baldwin: Baldwin has been retired for a period of time.
Feb 19 – David Berreth, Dir., Gari Melcher’s Home and Studio at Belmont (confirmed)
Mar 19 – Sandra Fritton, Dir., Disability Services (confirmed)
Apr 16 – Kate Brewer “Lady Windermere’s Fan”
May 21 – Jeff Rountree, CEO UMWF (confirmed)
Other suggestions: Kimberley Buster-Williams, Malcolm Holmes, Paul Messplay
Signature Files – The new standard for signature files was discussed. Some users are not able to adhere to the required standards because the font(s) are not on the user’s computer. There is a document describing the standards (. We are permitted to add links; SAC members are encouraged to include a link to the SAC web site.
The Elections Committee will meet in early March.
VP Follow-Up Items
HVAC for the shops: The recommendation has been shared with John Wiltenmuth and Dan Quann. We hope to move the proposal forward after the meeting.
Discussion: Part of the roof will be replaced soon. There is insufficient funding to do the entire roof. Funding cannot
Bethany moved: We should submit the recommendation letter as written to Rick Pearce. Vicky seconded the motion. Discussion followed:
- Employees should not have to work in such conditions.
- A significant number (~50) of employees are impacted.
- The proposal has been shared with John Wiltenmuth and Dan Quann. No comments were shared with Les.
- The motion passed unanimously.
- Laura will put the document on the communication form and will pass the message along.
Smoke Free Campus: There is a recommendation that the University become a smoke-free campus. Questions:
- What do other institutions do?
- Does the proposal include Eagle Village?
- Consideration was – in the past – given to Virginia’s economy.
- Suggestion: Do research before proceeding. Julie will send something out to a list-serve, Bethany Friesner and Kevin Caffrey are appointed to the subcommittee.
Some research has been done into the topic. There are a few schools in Virginia that are smoke free. LEAD certification gives credit if there is distance between a building and a smoking area.
- Partner with Campus Recreation
- Ask HR to bring in a speaker who can present about smoking cessation and healthy life-styles.
The sub-committee makes a recommendation to extend the 50-foot ban to all buildings on the Fredericksburg campus.
Bethany moved: The committee should be tasked with creating a draft of the policy as it would appear if amended. The motion passed unanimously.
Strategic Planning Committee: Salaries for Faculty and Staff have been discussed. It has been difficult to get information about a salary study. The committee is currently looking at what other schools are doing about salaries. There will be ongoing efforts to keep salary issues in front of the group.
Discussions are driven by strategy, rather than being budget driven. Discussions have been positive, open, and encouraging.
Communications Flow Chart: This will be discussed at the February council meeting.
Bethany moved that we table discussion of the Communications Flow Chart to the March meeting. The motion was seconded, and passed unanimously.
Diversity: There is a feeling that the group is not diverse enough. We will make an effort to invite individuals from diverse backgrounds to S.A.C. meetings, to the mixers, etc., and to ensure that we nominate personnel for the council. Could we stream the meetings so that the word gets out?
MyTime: What has the reaction to MyTime been? It is reported that students and wage employees are having no problems. Some supervisors have experienced some issues with approving leave. The system is intuitive; the feeling is that employees will ultimately understand the system.
Weather / Snow Removal: Cleaning snow on the Fredericksburg campus is handled by Facilities. Employees expressed concern about remnants of snow /ice. The Grounds crew is responsible for putting down sand / ice melt after the initial removal. If ice / snow is problematic, a Facilities work order should be submitted.
The Grounds crew works 7pm – 7am; the ‘shops’ handle the day efforts.
There are priorities for the order of plowing / shoveling. Concerns about the priority order should be expressed to John Wiltenmuth, Joanie Wilson, and Dan Quann. The group is not certain if decisions about closure / late openings are tied to priorities.
Executive Committee: March 18, 1pm – 3pm, Link
S.A.C. Meeting: March 26, 1pm – 3pm, Lee Hall 412