Staff Advisory Council Meeting
Thursday, December 18, 2014
Lee Hall, 412
1:00pm – 3:00pm
Marty Wilder – Dr. Wilder spoke from a historical perspective that UMW has faced in the past and how we can apply those lessons learned to the issues we’re facing now.
Dr. Wilder has been at UMW for 35+ years. He was working as the Director of Guidance for Stafford Schools before he came to UMW. He has seen many changes during his tenure:
- change to coed from a women’s college,
- separation from UVA,
- name changes,
- an evolution of marketing materials,
- changes in the institution’s identity,
- changes in leadership,
- changes in programs (Stafford Campus / graduate programs),
Dr. Wilder shared several documents from his archive; these materials represent the evolution of the institution’s identity.
There are still misperceptions about the institution’s identity (coed, public, etc.). President Hurley has funded marketing and admissions (CRM, change in financial aid awards / scholarship to maximize enrollment, tools to help with student searching) in an attempt to change these impressions.
Changes in buildings impact enrollment. The ITCC and the Student Center are positive additions. Changes in residential housing are needed.
There are many positive aspects that should be the focus. Student / Faculty relationships are central to the University’s identity.
Dr. Wilder encouraged us to know / use the marketing language as we talk to potential students / families.
The Chili Cook Off has been postponed to March.
A mixer will be planned for early spring.
Julie received a question: The Governor allocated 24 additional hours to state employees. The writer asked when / how these days will be used at UMW. It was reported that the time will be given later.
We have $1000 in the University account, and $230 in the Foundation account.
This report wraps up my year as Staff Advisory Council president. It has been my pleasure to be your official representative over the course of this year, and I look forward with pride to the upcoming presidency of Laura Allison. Your continued support of the Staff Advisory Council will also serve to support Laura in each function and initiative she undertakes.
The following is a recapitulation of our work.
Communication: Melina Downs has supplied the general council meetings with interesting speakers throughout the year. These speakers have informed the Council on matters of veterans services, marketing, resource allocation, and budget concerns.
Housekeeping Transportation: Paul Kay led a fact-finding group formed to investigate and suggest solutions to alleviate the problem of transporting housekeepers and their equipment around the Fredericksburg campus in an effective manner. Housekeeping supervisors had been ticketed for inappropriate parking, with the resulting friction between Housekeeping and Parking Management. As a result of his committee’s work an advisory letter was sent to Vice President Rick Pearce.
Employee relocation information: Laura Allison has led the work to create a uniform system by which employees whose work place changes either physically or virtually. Her work is a combination of elements and expansion of information systems used by Human Resources and the B.U.G. resulting in creation of a beta test platform.
Baldwin, “The Eagle Has Landed”: an S.A.C. fund-raising effort by the Activities Committee under Priscilla Sullivan’s direction, was created to enhance the funds available to us for morale raising efforts.
Faculty-Staff mixers: the three mixers this year provided the opportunity for staff and faculty who might not usually interact to get together for an hour or two. The goal is to discover how similar we all are, and perhaps to establish new links between departments.
Working with Human Resources: we continue to partner with Human Resources during the Fall Awards program and the Employee Appreciation Picnic following graduation. This year we were asked to consider an employee day off rather than the picnic. This proposal will alternate years with the picnic, and is to take effect in 2015.
Jeans Friday: S.A.C. was asked to review the non-Faculty Dress Code and to provide wording to convert the summer option of Jeans on Friday to standard policy throughout the year.
Vendor Fair: Erma Baker floated the idea of a Vendor Fair, which is set to occur in January.
Facilities Shops air conditioning: this advisory letter will act as a letter of support, seeking to provide some minimum AC to five of the shops at the Physical Plant which do not now have air conditioning.
Food / Clothing Drives are very successful. Donations will be accepted until 12/17/2014.
Baldwin will be picked up from the Foundation on 12/11/2014.
Priscilla has a notebook of wonderful resources for her successor.
Chili Cook-Off: There have been only a few participants. The event has been postponed.
TBD: Jeff Rountree
VP Follow-Up Items
The change to the dress code policy was approved unanimously. A message has been sent to Rick Pearce; he will change the current policy.
Master Planning Committee
Mathew has served on the Master Planning Committee; Bethany will serve on this committee.
Air Conditioning for Facilities
STAFF ADVISORY COUNCIL
Recommendation concerning Air Conditioning for Physical Plant Shops
Vice President Pearce, Associate Vice President Wiltenmuth,
A concern about summer temperatures has been brought before the Staff Advisory Council, and is being forwarded for your consideration. Five shops at the Physical Plant are without air conditioning of any description. This condition makes work life more difficult than necessary on the men and women of Facilities Services. These shops are also their offices; the spaces from which they depart and to which they return in their efforts to keep this University working.
The shops in question are Grounds, Carpenter, Paint, Electric, and Plumbing. A survey of the requirements to provide air conditioning to these spaces has found that residential grade window units of 25,000 Btu capacity will be sufficient to answer the need. The cost-per-unit of the air conditioners is $600, approximately. Additionally, the labor necessary to create the AC unit opening, supply 110-vac receptacle power, and insulate any space between the opening and the unit can be accomplished for about $2,400, partially in-house. Factoring in 10% for unknown conditions, a reasonable total budget expectation is $6,000.
Staff Advisory Council adds their support to this proposal.
A. Leslie Johnson
President, Staff Advisory Council
Question: Is this an OSHA requirement? Research will be done, and included in the information that is circulated to the committee.
Mathew Wilkerson shared some thoughts:
- A parking deck is needed on the William Street end of campus. The Clark parking study recommends this.
- One of the Facilities staff reported that Service Vehicle parking spaces have been removed.
Smoke Free Campus
There is a recommendation that the University become a smoke-free campus. Questions:
- What do other institutions do?
- Does the proposal include Eagle Village?
- Consideration was – in the past – given to Virginia’s economy.
Suggestion: Do research before proceeding. Julie will send something out to a list-serve, Bethany Friesner and Kevin Caffrey are appointed to the subcommittee.
January 30 – University Hall @ Stafford Campus – 8:30am – Decisions about food, goodies, etc. will be made soon.
- Arrangements for boxed lunches have been made.
- Members should bring something for a snack.