Staff Advisory Council – Executive Committee Meeting
Thursday, October 16, 2014
Lee Hall 412
1:00pm – 3:00pm
Paul Messplay joined us; he presented on the state of the University budget.
- Much of our revenue is dependent upon student enrollment.
- State funding has declined since 1993.
- State’s goal: State will pay 66% of costs, and students will pay ~34%. Not currently meeting this.
- Students are picking up a larger share of the cost than is provided.
- Enrollment of out of state students has declined, and has impacted the budget.
- Peer institutions have been aggressive in recruiting out of state students.
- Delta between total tuition / fees: ~$13,000 per student.
- Current shortfall – ~$4.3 million.
- State funding cut ~$635k.
- A look at the Budget Reductions was provided.
- Use of Reserve Funds – one time use. Used ~$2m this year. Ongoing discussion about how to make this up.
- Green Light program – temporary suspension.
- Hope to have an enrollment increase – especially of out of state students. Will have to enroll 120 out of state students to make this up.
- Tuition / Fee increase is expected next year.
- Admissions has an Action Plan that will help to increase enrollment. There are efforts made to partner with faculty. All members of the UMW community are ambassadors.
- UMW has looked at different models of tuition increases (i.e. guaranteeing a tuition rate to students when they enter).
- Is fund raising at the department level encouraged / allowed? Most areas are encouraged to go to the Foundation. One of the purposes of the Foundation is to support the University; they manage the funds (investment).
- Rental (i.e. Stafford) fees go to the General Fund. Fees can be changed by working with the appropriate VP.
- Layoffs are not expected at this time.
- The Governor’s budget is expected at the end of December.
- Shortfall is a combination of the state funding reduction and enrollment decline.
- Guidelines: no layoffs, no pay reduction, protect the instructional enterprise and student experience.
- Growing and stabilizing enrollment top priority.
- Instability on federal funds greatly impact the state’s budget.
- Position freeze has been lifted this year; positions are being filled thoughtfully. There is some anxiety that this may change next year.
The calendar will be published shortly.
- Suggestion: Consider having a day off on Columbus Day (rather than in August).
- The August day off made it difficult for some departments.
- Under consideration: Labor Day
Vendor fair sponsorship
The S. A. C. has been approached by Erma Baker about co-sponsoring a vendor fair. Being considered: Invite offices / University vendors to show the University community what is available. Priscilla will lead this project.
The S. A. C. has been asked to provide wording for a change in the dress code. There is interest in allowing wearing jeans on Fridays all year.
Suggestions: Use the language from the summer dress code policy.
Allow supervisor discretion to approve / deny wearing jeans on a given day.
Should there be a limitation: Wear spirit-ware with jeans?
Homework for the next meeting: How can the guidelines be combined with spirit-wear? What guidelines can be implemented to ensure that dress is tasteful?
Tuesday’s Staff Gathering
What are the impressions of Tuesday’s gathering?
- A lot of information was presented. Some wonder when we will see results. Radio ads have been heard. Some are seeing few instances of marketing approaches.
- Was Tuesday “just talk”?
- Project money is different than other money.
- Video: Intention: connect employees to the reason that we’re here.
- While some may not have understood everything that was shared, employees appreciated the information shared.
- Employees who are students feel that the message from Faculty is negative.
- We’re all ambassadors for the University. We need to continue to look at the function of offices to improve the student experience.
- Students hear when staff complain.
- HR is hearing a lot of concerns about the frame of mind of people at UMW; it’s at times a toxic environment.
- Jeans Pass: Is the program being used?
- Is there a way to beef up the WOW card program?
- There has been a discussion about getting office managers together. There has been no forward movement on this item. Michael is going to consider getting the group together. Consider starting with the BUG group.
- Was there positive momentum from Tuesday’s session? Can it be sustained? Should Staff / Faculty forums continue? The President and Provost are willing to continue the sessions. Suggestion: Keep the Ask the Leadership form open.
- Foundation: What is the Foundation doing to help ‘us’?
- Customer service training is wanted by some. Feedback that is provided that others do not want such training (money, no time, etc.).
We have $1000 in the University account, and $230 in the Foundation account.
- Baldwin – Returned from Athletics; he was wrapped in a plastic bag, and was missing a chunk of his head. Pris would like suggestions for where Baldwin should go next.
- Parking Spaces Nominations – Nominations are needed. Send to Pris.
- Activities Committee will meet next week to develop plans for Feed Fred, Vendor Fair, Chili Cook-Off, next Mixer.
October: Paul Messplay – Budget.
November: Shelley Keith: Digital Communications
December: Marty Wilder – Historical perspective: Events that were significant turning points on the operation of the University.
TBD: Jeff Rountree
Changes to the Constitution have been approved. After the S. A. C. election, the council will have:
- o AP – 9
- o CL – 12
- o WA – 2
- o Total – 23
Paper nomination forms and ballots have be taken to JMM, Facilities, Belmont.
- o Nominations open: Tuesday, Oct. 14
- o Nominations close: Monday, Oct. 27
- o Confirm candidates: Wednesday, Oct. 29 – Thursday, Oct. 30
- o Finalize the ballot: Friday, Oct. 31 & Monday, Nov. 3
- o Election opens: Tuesday, Nov. 4
- o Election closes: Monday, Nov. 17
- o Confirm election results: Tuesday, Nov. 18
- o Announce election results to the candidates: Wednesday, Nov. 19
- o Announce the results in Eagle Eye: Thursday, Nov. 20
VP Follow-Up Items
Les and Laura are meeting with the President tomorrow afternoon. Share with them questions and / or information that we would like to ask of the President.
Survey: Overall impressions, Comments. Effective – why, Effective – why not?
Health Issues: Should an alert be sent out? We don’t want to worry employees, but perhaps they can be better informed. Flu shots are still available.
Save the Date: Retreat: January 30 – University Hall @ Stafford Campus
What do we want to do at the session?
- Orietation of new members
- Roberts Rules of Order
- If we are going to invite Cabinet members, invite them now.
- Consider: Invite Admissions.
Lunch will be provided. Breakfast will be ‘pot-luck’.