Staff Advisory Council – General Meeting
Thursday, April 17, 2014
Stafford Campus, North Building, Room 127
1:00pm – 3pm
Report: Housekeeping / Parking Issues
Please read the Housekeepers FFG. After discussion, it was found that more specific information was needed before a recommendation could be made. The Fact Finding Group should go back and ask more specific information, for example: how many tickets have the staff received, how many emergency situations happen a month, did they request the designated parking spot, what is the protocol with Parking Management, etc.
The SAC shouldn’t step into a supervisor/employee situation.
There is concern that the Ombudsman is not being used as option.
Standardized Font: Bethany brought to the Executive Board the article regarding changing your default font to Garamond to save money. Bethany encourages all SAC members to change their default font for non-official correspondence.
April the 24th at 5pm, Sunken Well is the next mixer.
$303.52 remains in the S. A. C. budget. $300 is earmarked for the Larry Atkins awards
The Eagle Has Landed initiative has taken off. We have received $55 in donations.
A suggestion having year round spirit Fridays where employees can wear UMW gear on Fridays. Possibly a pilot program in the summer.
Larry Atkins awards are coming in; today is the deadline.
May 12th the SAC will have a table at the Employee Appreciation Luncheon
There is a possibility of the Communications committee taking over finding guest speakers for the SAC meetings. The committee thought it was a good idea, so from now on the Communications committee will be responsible for finding guest speakers.
The individual who was approached to fill the vacant classified spot declined. The next person in line has been approached.
VP Follow-Up Items
A little movement has been made regarding the employee move work flow (similar to a Facilities work order). Sabrina has brought it back to Rick Pearce’s attention, and she should be able to provide an update at the next full council meeting.
None to note.
S. A. C. President’s report
Meeting with President Hurley
Vice President Laura Allison and I met with President Hurley in a continuation of the informal meetings begun by S.A.C. President Charles Tate. Laura and I spent a bit more than an hour with President Hurley, chatting about topics including his commitment to the improvement of the UMW image, fund raising efforts, and institution of formal alumni associations.
We talked about the revitalization of the Stafford campus, particularly as it relates to the Nursing Completion program and the National Security degree program, both of which will begin with the Fall semester. Stafford campus is an excellent location for both programs given the classroom availability and the superior parking.
Internal Customer Service, and improving the notification system for internal relocation, continue to be areas of interest for President Hurley. He wants to know when there are breakdowns in the process, and how they are addressed. In that regard, the social aspects of the S.A.C. were applauded. The kick-off of the S.A.C. mixer at Home Team Grill was a delight to both President and Mrs. Hurley, and they look forward to our next mixer at the Sunken Well (corner of Sunken Road and Hanover Streets).
President Hurley is concerned that his connection to the day-to-day activities of the University is being eroded by the travel schedule that his office demands. He is the ambassador, the public face, of UMW. As such it is his job to promote UMW among his peer institutions, to the General Assembly, and among the alumni however distantly scattered. He views these informal meetings as a way to stay connected in a meaningful, less filtered, way.
The University Budget Advisory Council has completed the task of information gathering about increases to the annual budget. They have prioritized the budget requests and are in the process of readying a presentation to the University Faculty Council.
Hyatt ribbon cutting
As President of the Staff Advisory Council I received an invitation to the ribbon cutting for the Hyatt Place Fredericksburg-Mary Washington. That event was last Friday evening beginning at 6:30 pm. Following presentations from officers of the University of Mary Washington Foundation, the City of Fredericksburg, and Hyatt Hotels and Resorts, the assembled guests were treated to self-guided tours of the first- and second-floor amenities. The exercise spaces, restaurant, meeting rooms, courtyard and guest accommodations were all impressive.
CONCLUSION FROM FACT FINDING GROUP REGARDING
HOUSEKEEPING PARKING/CAMPUS MOBILITY CONCERNS.
The subject of this report: The three daytime crews that attend to the cleaning of dorms have an issue with traveling from the housekeeping trailer (adjacent to the heating plant) to their different buildings on campus throughout their work day.
After conducting several interviews and gathering information from parties concerned, the Fact Finding Group (FFG) has reached a conclusion regarding the situation with the housekeeping staff (daytime shift).
A number of solutions were brought up to the FFG.
- Increase the number of parking spaces available for housekeeping.
- Reorganize the buildings allotted to the crews so they are closer together.
- Provide golf carts as a means of transportation for the crews.
- Provide vans to the housekeeping staff for their use.
Although solution #1 was the original quick-fix to this problem, it is now accepted that this is not practical. Parking is already at a premium and there would have to be enough spaces provided for all the crew members.
Even though solution #2 would help with some distance factors, it is not the final answer. As an aside, housekeeping supervision is in the process of organizing the crews into a more efficient distribution of assigned buildings.
The FFG has concluded that either #3 or #4 would be the best possible solutions.
Golf carts have the mobility to transport the crews to and from their destinations and parking would not be limited to vehicle parking spaces only. Cost would not be as high as a vehicle. Recharging stations could be installed adjacent to the housekeepers’ trailer.
Vans, as stated in solution #4 is another viable answer to the problem. A van for each of the three crews would: (1) Accommodate the crew personnel and necessary supplies to travel from office and building to building. (2) They would be able to park in available spaces. (3) The vans would allow for more efficient use of the working day by limiting walking the campus and not expending the staff’s energy where when they reach their buildings where they sometimes climb up to 5 stories to clean.
Although purchasing three vans for housekeeping may be cost prohibitive, one ten person van with a driver could possibly be rotated to suit the needs of the three crews.
As presented, the solution to the parking/mobility problem for the housekeeping staff is not one that will be most eagerly accepted, but is necessary to bring the University up to standard with the other departments and divisions on campus and eliminate the nomadic walks of staff from building to building and to respect these hard working housekeepers., The Staff Advisory Council should recommend that UMW provide transportation in the form of either golf carts or vans for the housekeeping staff.
Respectfully submitted by: